PROJECT SUMMARY.
The Southern AIDS Coalition [SAC] seeks an experienced professional or company to work with an Ad Hoc Strategic Visioning Committee of Board, staff, and stakeholders in the creation of a five-year strategic vision.  SAC is seeking a consultant who has demonstrated experience in successfully developing participatory/consensus-building strategic plans, has strong facilitation skills, has proven experience with non-profit strategic planning/visioning, and a strong understanding of building an anti-racism/anti-stigma inclusive framework as the foundation for an organization’s strategic vision.  Therefore, SAC seeks a consultant to provide the following services:

  1. Work with SAC Board, staff, and key stakeholders to articulate a clear strategic framework as a part of a strategic plan for SAC for 2021- 2025.
  2. Conduct and report on findings of research that may include:
    • Small scope internal and external surveys to evaluate SAC against similar membership organizations;
    • Board and staff assessment surveys to gather observations, recommendations, and feedback to provide input for strategic vision discussions;
    • Interviews and/or focus groups of a cross-section of stakeholders;
    • Internal and external market scans to determine where SAC fits in the context of national/regional public health and HIV/AIDS organizations; and
    • Trend and landscape scans as well as future forecasting.
  3. Establish a framework and process for the organization to operationalize the strategic direction and plan and assist, as needed, in creating a resulting plan.
  4. Facilitate strategic planning meetings and provide leadership, direction, and expert consultation and advice related to the strategic planning process.
  5. Evaluate, affirm, and refine existing Mission, Vision, Values, and Operating Principles statements working with Ad Hoc Strategic Visioning Committee.
  6. Deliver a clear, easily-operationalized, measurable, strategic planning roadmap. 

BACKGROUND
SAC’s mission is to end the HIV epidemic in the South. Our vision is that of a better South for people living with HIV — one where every person has access to high-quality health care and essential support services, free from stigma and discrimination. We also envision a South where every person understands his or her risk for HIV transmission, receives routine screening, and has access to a full range of prevention interventions and harm reduction services.

SAC is committing to undertake a strategic process that will actively engage all areas of our organization, members, and stakeholders in thinking about the future and planning for the sustainable delivery of our programs and services. This is an opportunity to develop a plan that is responsive to the needs of the region, those we serve, and the changing landscape in the intersection of HIV prevention and care with other facets of public health.  This planning process will enable us to better reflect and align our work based on the needs of those impacted by HIV in the Southern United States.

SCOPE OF PROJECT
The consultant should listen and articulate in writing the mutual expectations of not only the Ad Hoc Strategic Planning Committee but also those of the SAC Board of Directors, staff, and other key stakeholders and will:

  • Develop preliminary benchmarks for achieving mission.
  • Define organizational goals, objectives, and strategies; aligning expectations and setting goals for the strategic vision.
  • Facilitate the strategic vision committee discussion process.
  • Develop strategic vision based on discussions and recommendations.
  • Prepare the draft of the strategic vision and plan document and receive reactions from the Ad Hoc Strategic Visioning Committee, the Board, staff, and stakeholders. 
  • Present vision and plan to leadership and Board of Directors for reaction and feedback.
  • Establish priorities for enacting the strategic vision and measuring accomplishments.

PROJECTED TIMELINE

  • October 2020 – Release of consultant RFP
  • November 30, 2020 (5pmET) – Proposals due
  • December 7-18 – Interviews/Notifications to Applicants
  • January 2021– Project Kickoff
  • February –June 2021- Project implementation, strategic vision process
  • July-August 2021 – Release and roll out of strategic vision to members, stakeholders

 

INSTRUCTIONS TO APPLICANTS.
For consideration, submission must include the following:

  • Consultant Information: Provide consultant/agency’s name, address, telephone, and any relevant social media handles. Include name, title, and e-mail address of the individual who will serve as agency’s primary contact. Include a brief description and history of your agency and the experience of the consultant(s) who are proposed to work on this project. 
  • Project Approach: Please explain your project approach, style, and process to accomplish the scope of work outlined above. Include a description of your approach to and experience with addressing anti-racism/anti-stigma social justice framework in strategic vision projects.
  • Experience: Proposals should include a list describing projects that are similar in scale that you have completed. Please include at least one in-depth case study that includes a limited number of creative samples. Where possible, highlight work for analogous organizations.
  • Schedule and Budget: Proposals should include the proposed work schedule, timeline, and deliverables and the estimated cost for all work related to tasks and deliverables.
  • References: The names and contacts from up to three organizations to which you have previously provided strategic visioning consultation.
  • Deadline. Proposals must be submitted by 5:00pmET on Monday, November 30, 2020, in order to be considered.  Applications should be sent to [email protected]

SELECTION CRITERIA
The following will be key factors in our decision-making process:

  • Located within the sixteen southern states or Washington, DC
  • Demonstrated commitment to exceptional customer service and response to client requests in a timely fashion
  • Experience working with nonprofit organizations, especially organizations focused on sensitive public health challenges such as HIV and key populations such as gay and bisexual men, transgender women, and Black and Latinx communities.
  • Price that is commensurate with the value offered by the firm/individual and ability to work within a budget.
  • Successful Completion of similar projects with the qualifications necessary to undertake this project.
  • Responses are presented in a clear, organized, and logical manner.
  • Demonstrated diversity in makeup of the project team, including women, people of color, and members of the LGBTQ+ community.

SUBMISSION PROCESS
We will consider all responses that are sent to [email protected] by 5:00pmET by November 30, 2020. No unsolicited phone calls or emails will be accepted related to this proposal.

We encourage people of diverse ages, sexual orientations, gender identities and expressions, disabilities, religions, races, ethnicities, socioeconomic statuses, work, and life experiences to apply. We recognize that to accelerate the end of the HIV epidemic in the South, our partners must be representative of groups that have been disproportionately impacted.

QUESTIONS
Questions regarding this RFP can be submitted in writing via our RFP Question Form.  Questions received before November 23rd are guaranteed to receive a response.

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